9 Tips for having the best Teams meeting experience, Limits and specifications for Microsoft Teams, Instructor-led Microsoft Teams training links, https://www.lync.se/2020/02/meeting-delegation/, https://www.microsoft.com/en-us/microsoft-365/blog/2020/03/24/host-virtual-class-microsoft-teams/, https://docs.microsoft.com/en-us/microsoftteams/cloud-recording, https://regarding365.com/how-to-stop-teams-bombing-61c5beed8b27, https://support.microsoft.com/en-gb/office/change-participant-settings-for-a-teams-meeting-53261366-dbd5-45f9-aae9-a70e6354f88e, https://www.thurrott.com/cloud/microsoft-365/234516/microsoft-updates-on-new-teams-features, https://microsoftteams.uservoice.com/forums/555103-public/suggestions/33989875-view-or-export-a-list-of-users-who-attended-a-meet, https://collab365.community/how-to-use-snapchat-filters-in-a-microsoft-teams-meeting/, https://techcommunity.microsoft.com/t5/communities/ct-p/communities, https://www.youtube.com/watch?v=ybv8TASo5t0, https://joanneklein.files.wordpress.com/2017/05/retention-policies-and-labels-together.mp4. Windows PowerShell is all about managing users and what users are allowed or not allowed to do. It was a video meeting and I attended by clicking a link in outlook from my calendar which states join Microsoft teams meeting. one the this I am struggling with is that i use the tool for interviews and need to type answers into a document whilst “meeting” the person. With Windows PowerShell, you can manage Microsoft 365 or Office 365 by using a single point of administration that can simplify your daily work when you have multiple tasks to do. HELP! -JCK. -JCK. I am not needed to join all the meetings I book. During a call, we can only see 4 participants on our screen at any one time. In this post, we’ll explain to you what the Spotlight feature on Microsoft Teams is all about, how you can use it, and the various things you should know when … This was not so until around november last year; until then all worked OK from either account. It’s on the list? Overall more user friendly. A PIN is only required when a meeting organizer joins their meeting over a phone. Without your Teams PIN when dialing in via phone, you may be placed in the Audio Conferencing Center "lobby." More info for you… MIcrosoft is rolling out some new features you may be interested in. Can I set up a meeting for a group and not be part of it? I was wondering if there’s a way I could possibly organize all of these from my calendar. I am trying to set up a town hall type of meeting, there will be 8 people on the talking(all in the same domain), and they want the public to be able to listen to the meeting but not interact in anyway. Or will that not work? -JCK. Can you advise? External attendees can share their own desktop or app (this is dependent on the browser they’re using – refer to ‘Sharing content with other Attendees’ section below for more detail) making this an excellent way to have a conference call in Teams….without all attendees being in Teams! If you join via a web browser, the sharing options available to you will vary depending on the browser being used. He enjoys working with cutting-edge technologies and implementing them across infrastructures and organizations. Any idea how I get Teams to use my monitor webcam, rather than my laptop webcam? The screen/application being shared will be surrounded by a red border. See the Microsoft Teams PowerShell reference for more information. You won't be able to select someone from a different org as a presenter. Thanks for the article. I suggest you ask this in the Microsoft Teams community here: https://techcommunity.microsoft.com/t5/communities/ct-p/communities as this has a much broader reach for your question. They may also be able to help you. Thank you. Rather pressing suspend all the time is there is option to banned recording for the session. Great post — lots of good info. -JCK, Hi Joanne, thanks for all the good info! I have my HP elitebook laptop linked up to my HP elitedisplay monitor (which has built-in speakers and webcam). Too late to catch up and capture the market. HI Joanne – Is there a way for the presenter to NOT ALLOW external guests from being seen on the meeting screen? You can also share a Microsoft Whiteboard which is a great option for group collaboration on a virtual whiteboard. Hi Jason, I think I know what happened… the person scheduling the meeting likely did so from a Group chat (automatically includes everyone in the Group chat on the meeting invitation). -JCK. During a meeting. It might be frustrating for users who dial in to a meeting to be held in the meeting's lobby listening to music because the Skype for Business meeting organizer hasn't started the meeting. I’ve been asked to join a Micosoft Teams meeting (never used before) but my only source of internet access is a desktop with no microphone or webcam. With Skype for business we were able to create a meeting and then lock down who could present and everyone else would be audio only. can 4 people share their screen as well? – control screen sharing for all attendees, You can configure the meeting options so the attendees will have to wait in the virtual lobby until you let them in. Hi Joanne. @mention people to get their attention or assign action items. Hello Joanne Klein, Teams Admin > Meeting Policies > Global Policy > Participants and guests. You have a record of what was discussed in the meeting to review and/or share with absent attendees. -JCK. A participant can also start the recording without the organizer being there if this is something you’ll want to do. This site uses Akismet to reduce spam. At the begining of the class I could see and hear the participant with her laptop. This can be enabled to allow participants to join anytime before the scheduled start time, or just 5, 10, or 15 minutes before the scheduled start time. We haven’t found a way to do this in teams, so when our presenter has three excel spreadsheets she needs to share, she shares the first then in order to go to the next window she has to stop sharing and restart. How do you replay a meeting in Microsoft Teams? Thank you for the info. -JCK. Both the meeting organizer and internal attendees can start or stop the recording. Other times, those late arrivers cannot see the chat posts. I’ve seen this mostly in the Teams Web App, if you are using that try the desktop client instead. I pressed the end call button and then the screen disappeared. The background blur feature cleverly blurs the surroundings behind you while leaving you clear and un-blurred. Great rundown Joanne, thank you. Check this out: https://collab365.community/how-to-use-snapchat-filters-in-a-microsoft-teams-meeting/ There are two places that define lobby settings: one is Teams Admin Center where the organization Admin defines settings for starting the meeting and lobby controls at the high level. The maximum right now is 4 – this is on the roadmap for Teams and I imagine they are working hard to roll out this change as soon as they can as a lot of teams are wanting this. A participant can also start the recording without the organizer being there if this is something you’ll want to do. Thanks Joanne, the MS page is open to a lot of interpretation ! Is it possible to remove a participant from a meeting? -JCK. You can do the same with Microsoft Teams! For information about starting an Audio Conference without a PIN in Microsoft Teams, see Start an Audio Conference over the phone without a PIN in Microsoft Teams. I did a trial run with 2 other laptops. This is a tenant level setting however you can override it: https://support.microsoft.com/en-gb/office/change-participant-settings-for-a-teams-meeting-53261366-dbd5-45f9-aae9-a70e6354f88e. I cannot believe MS had not properly researched what users need and want. We are frequently updating how you can manage features, so the steps here might be a little different from what you see. The unmute icon wouldn’t work at all. Make sure you don’t have the Lobby feature turned on for your participants and allow them to automatically enter (controlled by a Meeting Policy in the Teams Admin Center). Does that help? Not sure that’s what you’re asking. If they’re not comfortable with the technology to share a document, can I share it from my screen for them as they narrate? Let me know if any of those work for you. This sounds like a device issue – sorry I’m unable to troubleshoot this type of thing. During a meeting, select Show participants in the meeting controls. -JCK. I couldn’t find it. I recently had an interview on Teams which went horribly wrong because they couldn’t hear me from their side. This is pretty hard to troubleshoot after-the-fact and without seeing what you’re seeing. -JCK. You are awesome! If you’re sharing your desktop or app and have confirmed with everyone else they’re seeing it and you have hit the ‘Start recording’ button, and then stop the recording at the end of the meeting, I’m not sure what the problem could be. Could you help us determine what we did wrong so this works seamlessly next time. Hu again John… clarification: You can do “Meet Now” kind of meetings, but nothing scheduled. Try or purchase Audio Conferencing in Microsoft 365 or Office 365, Send an email to a user with their Audio Conferencing information, Emails that are automatically sent to users when their Audio Conferencing settings change. Is there a pointer available to use during a PPP? Go to the admin center. 1. Hi Zhanna, i don’t know. You can of course still arrange it outside MS Teams by email, phone or whatever as one group I am involved in does. Would that impact the students experience? Allow dial-in users to bypass lobby. External guests? Hi jj, If you work in a busy or open cubicle environment, this is a useful feature for meeting and video calls. I think you need to add at least 1 individual for a preset meeting. I have 9 people visible on my tenant. Someone else wrote a great blog post on how to do this: https://www.lync.se/2020/02/meeting-delegation/ Great Post. -JCK. I have the following Problem. my organisation has subscribed to Teams and we will be using it for virtual fostering panel meetings. Will check with support as well. Just wondering how it happen and how much did they hear becsuse i didnt know ehat the audio default were at that time. -JCK. If you’re new to Microsoft Teams and need to get up-to-speed quickly on how to organize and participate in a Teams meeting, this post provides 5 things to start with. Any help would be useful. If it helps, my goal/hope is to use teams to create a video that shows people talking back and forth and engaging with each other in the windows similar to the opening of The Brady Bunch. I’m not saying this was the issue, but I’m just trying to throw ideas out there. Such a shame to have not got this right. There is a uservoice on this exact request. Hey Eric, thanks for making this clarification… i was thinking they wanted to send a wave file in a chat. Hi Doris, there are some differences between an external guest and a Teams member as far as capability is concerned however I’m not at all familiar with Teams integration with any LMS systems as I’m not in the EDU sector. One question: in Sfb or webex if you share an application and then move focus off that app (on the same monitor), attendees see a grey or black image until you (as the moderator) refocus your screen on that app. Is there a time limit on how long the links to the recordings will remain active? I can request control but the other person doesn’t see that request in order to give control. The organizer of a meeting created in Outlook may find they cannot start the meeting, and may also be unable to proceed from in the Virtual Lobby. We are a team of 10 using Teams every day now. Also, is it possible to control participants’ video/audio? -JCK. Any idea why and how to fix? I’m trying to search for the audio history of a Teams meeting where a middle schooler kept playing inappropriate audio and interrupted the class. Thanks, Hi, as of April 2020… in a Microsoft Teams meeting you have to remember to start the recording. Is ther any other way to play an embeded video from youtube that is part of a PPP besides sharing it via desktop and viewing the PPP in the edit mode? [UPDATE March 2020] All screen prints and instructions have been updated and validated as of March 20, 2020. Is there a way to show all participants on screen at once vs only the person who is talking? Yes you can, the call may be minimized in a window however the call will continue. Actually that’s if you share a file in a group chat. The invite says presenter. In the meeting controls, select Breakout rooms . -JCK, I have a video on MS Stream. If you share one of your open applications (e.g. You can set up a meeting for another person. Where Audio Conferencing has been enabled by an Admin, users will automatically see the dial-in options for Microsoft Teams’ meetings added to each Teams meeting invitation (blurred in image). Using Microsoft Teams, you can not only have video meetings with your organization members but outsiders as well, whether or not they have a Microsoft Teams account. -JCK. Did I miss it? One recent Teams feature that Microsoft has pulled out of its hat is a Zoom-like Spotlight tool, which enables meeting organizers to highlight a participant’s video across the meeting screens of all attendees. This is most likely students doing. ), you can do this by following these steps: You will receive a prompt to share your desktop or any of your open applications individually. Unless you’ve got a retention policy in place to delete, it should still be there. If it’s a “Meet Now” in a chat, it will be stored in your Mailbox, if it’s a Channel meeting, the meeting chat will be stored in the Group mailbox. Thanks, Is there a way when hosting a Stream event to hide the participants on the screen from others, it is distracting when showing a slide presentation. Or will I need to share those documents on my end (as the organizer) as they speak to the group? Also, you can pre-share the whiteboard link to your attendees and get them to open it either from the browser(whiteboard.microsoft.com) or their own desktop app. 4. My question is when does that link become active? Co-organizers are individuals who have access to the same organizer tools and features during a meeting. Hi there, thanks for this really useful post. Hi Joanne. Not sure it makes a difference though… also, who is co-authoring on the document? OneDrive or SharePoint? I’m New on Microsoft teams and I do not know how to accept an invite. -JCK. Teams’ design is based on this. I have also scheduled a meeting for the future. Call ended after 15 minutes and I proceeded to make a WhatsApp call. Anon users can join a meeting. Then, above the list of participants, choose Manage permissions . Only the last four are on screen in a conference call of, say, 20 people. -JCK. Is there a time limit on length of recording? I shared my desktop to veiw the PPP one laptop had a very crisp view of the PP the other laptop view was very blurry. Navigate to the Calendar tab on the left side, and press the “Meet Now” button. I believe it’s rolling out worldwide right now. even if I share the application with other attendees, they are unable to see whiteboard. Would you have a suggestion what to do? How are they sharing the document? We recorded a meeting with host plus three internal people, but when we played back the recording only the host video was showing? Hi Washington, I should have clarified. Obviously this is not ideal, as it would mean sharing your login information. So I was wondering if there is any chance to change a number to a name? By all means you can do this!! Do attendees automatically get emailed, can I export/share it? -JCK. It is not clear as most posts on MS Teams assume at least one person has a paid subscription. Find the video recording for the meeting, and click “Play” to automatically play the meeting recording thru Microsoft Stream. If anonymous access, or not requiring a PIN to start a meeting, is disabled: If the meeting hasn't started (there's no one in the meeting yet): A caller will be prompted if he's the organizer; if he says yes, he'll be prompted for his PIN, and after he inputs the PIN, the meeting will start and the user will join the meeting. Also, check out 9 Tips for having the best Teams meeting experience ! There are several things that could be going on and someone closer to the meeting (than me) would need to troubleshoot “in the moment”. Hi Stephanie, you can organize a meeting and as long as you don’t have the option where attendees must be let in from the lobby, the meeting can happen without the organizer joining. You can use the admin center to enable or disable this setting for a single user. Joanne. Try and let us know! 3. I’m not sure what you mean “the other three showed as generic placeholder heads”… what was being shared with you started the recording? Thanks! I’ve figured out how to share my desktop with other users, but how do we go about giving one another control? I used Teams yesterday for my first virtual class. I have access to the Teams Admin console and am a Global Admin as well. For more information about Windows PowerShell, see the Microsoft Teams PowerShell reference for more information. I was just asking where one could find a log of who was speaking. She connected her laptop via HDI cable to to smart TV, then Iost her image. It will be great if you can help out. The issue seems to be random, a couple of people at my organisation experienced the same thing, although it worked well for some of us before. Guest access is on Is there a way for an attendee to see a fullscreen view of only the organiser and not the other participants? Sometimes you may have confidential information on your walls, you may be on your commute, or you may be working from home or a coffee shop with lots of visual distraction in the background. I had forgotten to leave a Microsoft team meeting with one other person. I had the same problem as Jenn Cole above. Have you tried opening a ticket with Microsoft? It’s different than the attendee link.

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